Get a Spot as Transnet Executive Secretary Apply Now
Position Purpose:
Provide secretarial and administrative office management support and to ensure the efficient and smooth running of the office
of the GM: Property Management
Position outputs:
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Maintain an organised filing system of paper and electronic documents
Provide sophisticated calendar management for the GM: PM. Prioritize inquiries and requests while troubleshooting conflicts;
make judgements and recommendations to ensure smooth day-to-day engagements.
Arrange and handle all logistics for GM:PM meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
Complete a broad variety of administrative tasks that facilitate the GM: PM’s ability to effectively lead the department,
PLEASE NOTE:
Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any
suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.
including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting
and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining
contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the GM:PM,
including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or
response, exercising judgement to reflect GM: PM’s style and organization policy.
Work closely with the GM:PM to keep him/her well informed of upcoming commitments and responsibilities, following up
appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the GM:PM
updated. Anticipate GM: PM’s needs in advance of meetings, conferences, etc.
Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed
Demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning
work to appropriate staff, including the Executive Team, on behalf of the GM:PM, working closely with the Portfolio Analyst
Work with the Executive Team to coordinate the GM: PM’s outreach activities. Follow up on contacts made by the GM:PM to cultivate ongoing relationships.
Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows.
Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc
Provide event management support as required.
Provide hospitality to all guests and help to create a welcoming environment.
Invest in building long-lasting relationships both externally and internally.
Other projects/duties as assigned for the overall benefit of the organization.
Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel itineraries
Qualifications & Experience:
Degree/ Diploma in Office Management or equivalent, minimum of 4 years of experience as an Senior Secretary reporting
directly to senior management
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Proficiency in collaboration and delegation of duties
Competencies:
- Business knowledge
- Industry knowledge
- End-to-end property management and development
- Legislative requirements
- Strategy development and execution
- Strong organisational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
How to Apply for Get a Spot as Transnet Executive Secretary
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