Sappi SA Finance Shared Service based at Umhlanga Rocks, requires a Receptionist/Administrator to perform secretarial duties to the General Manager – Finance Shared Services and provide professional frontline telephone, and administrative support to ensure that the GBS reception service is administered effectively and efficiently
This role reports to the: General Manager Finance – Shared Services
Table of Contents
The main responsibilities of this job are to:
Perform secretarial duties for the General Manager Finance – Shared Services
Answer all incoming calls and assist with enquiries or redirect accordingly
Take and deliver messages accurately
Keep the reception area neat and tidy
Welcome visitors and contractors in a friendly and professional manner, determine the nature of their visit and assist them with finding their way around the office
Monitor and maintain visitor access and security awareness
Prepare and book meeting rooms for meetings and monitor their usage
Keep up to date with staff movements and maintain a movement schedule
Receive, sort and distribute mail and other deliveries
Arrange and manage courier services and keep a daily and weekly register of deliveries and collections
Develop and maintain good working relationships to provide a collaborative service
Generate and submit monthly telephone reports to the General Manager Finance – Shared Services
Update the list of employees and distribute to all monthly
Keep an up-to-date list of emergency and important contact details
Be the point of contact between GBS and the landlord regarding building-related matters
Log calls, redirect and escalate telephone and other related faults to appropriate departments
Perform other ad-hoc duties as assigned by management
The ideal candidate should have:
Matric/Grade 12
2 or more years’ Switchboard, Reception and Secretarial/Administrative experience
Intermediate MS Office skills
Basic SAP/R3 experience preferred
An Office Administration/Management Diploma will be advantageous
Closing Date
22nd November 2022
How to Apply
Please click on one of the buttons on Sappi’s recruitment site. If you encounter any issues while applying contact your HR contact.
Feel free to visit our website for further information www.sappi.com
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